The preference for cloud-based data storage over a traditional server can largely be attributed to the many advantages businesses stand to gain by making this decision. Users appreciate the greater ease of use in terms of document review, retrieval, indexing, and storage which online-based services can provide them with. Offering more flexibility to the user is only one way in which energy cloud document management systems outshine earlier methods of file storage.
Economically, an internet-based file storage system is a good choice as it typically costs the business less. Traditional data management systems require costly and frequent operating system and server upgrades, and maintenance. Easier to operate, this fact is reflected in the lower cost of most online storage services.
The better accessibility is another reason why many companies prefer this storage option. It is easy for users to retrieve files remotely since they are not physically stored on the company's servers, but on the Internet. When multiple users need to sharing a file and collaborate, this is more readily facilitated.
Online-based data control programs are known for their high level of information security as well. Stored documents are protected by measures such as passwords and group permission polices to prevent access of documents by unauthorized users. This degree of security means that clients do not need to be concerned with information leaks and system hacks since the service provider makes sure all files are electronically guarded.
IT support services required for the maintenance of a cloud-hosted provider is much less than that needed to operate a server. All of the frequent licensing requirements, upgrades, backups, and security fixes which are par for the course with servers, are much less involved with online-base file management. When providers do not have to shell out so much money for these services, these savings get passed along to the customer.
It can consume a fair deal of energy to continuously run a file-storage server. By changing over to a online-based provider, a business can also lower its energy usage resulting in lower expenses. The added advantage to consuming less energy is that it reduces the company's carbon footprint, and helps contribute to the protection of the environment.
With more companies turning to cloud-based file storage, this means there is a higher demand for such services. New providers continue to appear on the market, each claiming their service is the best. Business owners need to do some careful comparison shopping when it comes to choosing a provider, in order to pick the one which will best suit their needs.
Economically, an internet-based file storage system is a good choice as it typically costs the business less. Traditional data management systems require costly and frequent operating system and server upgrades, and maintenance. Easier to operate, this fact is reflected in the lower cost of most online storage services.
The better accessibility is another reason why many companies prefer this storage option. It is easy for users to retrieve files remotely since they are not physically stored on the company's servers, but on the Internet. When multiple users need to sharing a file and collaborate, this is more readily facilitated.
Online-based data control programs are known for their high level of information security as well. Stored documents are protected by measures such as passwords and group permission polices to prevent access of documents by unauthorized users. This degree of security means that clients do not need to be concerned with information leaks and system hacks since the service provider makes sure all files are electronically guarded.
IT support services required for the maintenance of a cloud-hosted provider is much less than that needed to operate a server. All of the frequent licensing requirements, upgrades, backups, and security fixes which are par for the course with servers, are much less involved with online-base file management. When providers do not have to shell out so much money for these services, these savings get passed along to the customer.
It can consume a fair deal of energy to continuously run a file-storage server. By changing over to a online-based provider, a business can also lower its energy usage resulting in lower expenses. The added advantage to consuming less energy is that it reduces the company's carbon footprint, and helps contribute to the protection of the environment.
With more companies turning to cloud-based file storage, this means there is a higher demand for such services. New providers continue to appear on the market, each claiming their service is the best. Business owners need to do some careful comparison shopping when it comes to choosing a provider, in order to pick the one which will best suit their needs.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about cloud document management, she recommends you check out Docufree.
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